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Highlights of administrative ministries at Zion
 

 

 

                Consistory

MINUTES OF CONSISTORY MEETING

July 27,2010 

Consistory meeting convened at 7 PM on July 27, 2010

Elders present: Jess Kimmel, Tamara Green, Sandy Sillers,Deb Miller

Deacons present: Barry Fisher, Beverly Moser, Tim Fritz, Jeff Roth, Joann Smith, Sharon Wentz, Crystal O,Rourke

Also present: Pastor Heckman, Michael Jonn, Woody Frey, Cheryl Kunkle

Opening Devotions were read by Barry Fisher

Michael Jonn, Woody Frey and Cheryl Kunkle presented the preliminary architectural plans to Consistory.

Tim Fritz made a motion to accept these preliminary plans and the motion was seconded by Tammy Green.

After discussion and questions, Tammy Green made a motion to move forward and have Michael Jonn and Woody Frey come up with some estimated phases and estimated pricing to present to the Congregation. The motion was seconded by Deb Miller. They will give recommendations for what phases , as short term goals, should be first at a congregatonal meeting on August 15. At a later date they will supply estimated pricing of these phases to present to the Congregation.

The building committe will present preliminary plans to each group and committee .

They left the meeting at 8:05PM.

All motions recorded in these minutes were approved unanimously by this Consistory unless noted otherwise.

Communications:

There was a tutoring request made to use the Conference room of the church. They will be notified of the fee schedule and application required.

Thank you notes were read from each of Zion's 2010 scholarship recipients.

Beverly Moser made a motion to allow the disciplined individual back onto church property. The moton was seconded by Barry Fisher. The motion did not pass with Beverly Moser, Joann Smith and Barry Fisher voting yes . Jeff Roth abstained. Sharon Wentz, Tim Fritz, Crystal O'Rourke, Tammy Green , Deb Miller, and Sandy Sillers voting no.

Approval of Consistory Minutes: A correcton was made to June Consistory minutes. Joann Smith noted that she voted yes for Jeff Roth to be a Consistory member. With that noted, Sandy Sillers made a motion to approve the minutes from June and also to approve the minutes from the special Consistory meeting held on July 4th. The motion was seconded by Beverly Moser.

Committee Reports:

Spiritual Council recommends the Covenant for Zion United Church of Christ Community Behavior be approved for use . Beverly Moser states that the Covenant needs to have procedures in place first to handle disruptive , unhealthy, or destructive behavior before it should be placed as an article in the Constitution. The process is being prepared.

Spritual Council also proposes a rumor of the week beginning the first Sunday in August as part of our Sunday worship.Tim Fritz made the motion and Sandy Sillers seconded the motion.

Nominating Committee recommends that Brent Harris become a member of Consistory . A motion was made by Barry Fisher and seconded by Beverly Moser.

Personnel Committee recommends installing new locks for Church office. A motion was made by Beverly Moser and seconded by Sandy Sillers.

Personnel also recommends approving their policies and procedures document. This should first go to Spiritual Council . Therefore it was tabled for this month.

Personnel also recommends the termination of employment of our sexton effective immediately.A motion was made by Sandy Sillers and seconded by Tim Fritz. The personnel committee will ask the Congregation for volunteers until a new sexton is found. At this time a motion was made by Tammy Green and seconded by Tim Fritz to allow the Personnel committe to go forward with seeking applicants for the full time job.They will advertise now and see what applicants they receive .Barry Fisher made a motion to accept Personnel minutes with Crystal O'Rourke seconding the motion.

Building Committe requires a Congregational meeting on August 15, 2010 to formally present new drawings and plans to the Congregation.

Building Committee also recommends hiring a construction manager for the Faith Lift Building project.Crystal O'Rourke made the motion with a second by Sandy Sillers.

Deb Miller brought up a motion to have Spiritual Council send an official letter to the disciplined individual to inform him that he may attend non-church functions in the church and that he just needs to contact the office if he wishes to return as a member of Zion. Beverly Moser seconded the motion.

All voted yes and Sandy Sillers abstained.

A motion was made by Sandy Sillers and seconded by Beverly Moser to accept all Committee Reports.

Pastors Report: Pastor Heckman recommends we begin using Peter Steinke books in our adult education classes. A motion was made by Sandy Sillers and seconded by Deb Miller to begin studying that series of books.A motion was made by Tim Fritz and seconded by Tammy Green to accept the Pastors report.

Finance Committee:

A motion was made by Deb Miller and seconded by Sandy Sillers to approve the Finance Committee report.

A motion was made by Beverly Moser and seconded by Sandy Sillers to accept the Cash Reconciliation report.

It is also being requested that everyone use the proper Jacob's Ladder forms.

Old Business:

In March, Beverly Moser questioned the by- laws be amended to include Consistory members who are missing meetings. Spiritual Council is working on it.

New Business:

Beverly Moser requested that Scott Ritter be sent a thank you from the church for allowing us to store the clock glass.

Resolution of Respect: A resolution of respect and a moment of silence was held for Dylan Krum and Donald Bartholomew.

Good of the Church:

The kitchen crew did an excellent job at the funeral luncheon for Dylan Krum. Keep the family in your prayers.

 

Adjournment: A motion was made by Sandy Sillers and seconded by Barry Fisherto adjourn the meeting at 9:20PM.

Respectfully submitted,

Sharon Wentz

                                   

         Spiritual Council Highlights

ZION UCC

SPIRITUAL COUNCIL

July 14, 2010

Elders present: Sandy Sillers, Jess Kimmel Debbie Miller and Tammy Green

Also present: Pastor Allen Heckman

Meeting was called to order at 7:00 with opening devotion by Pastor Allen.

Spiritual Council recommends the Consistory the adoption of The Covenant for Zion United Church of Christ Faith Community Behavior into our Constitution.(copy will emailed by Jess)

Spiritual Council proposes a Rumor of the Week beginning the first Sunday of August as part of our Sunday morning worship.

Meeting adjourned at 8:55 p.m.

Respectfully submitted

Tammy Green

 

 Personnel Committee Meeting Highlights

Personnel Meetings

Nothing to report this month.

                           

 

    Altar Guild is taking a break from regular meetings until September. 

                                                                                   

 

               Property Committee Minutes

3 May 10 7pm

Members Present

Ted Smith, Barry Fisher, Leroy Leibenguth, Ken Miller, Clark Ritter

Members Absent

Tim Fritz, Judy Harris, Jim Rex, Bud Mathes, Tyrone Sistrunk, Pastor Heckman

Also Present

Francis Moyer II

Correspondence/Committee Reports

None

Old Business

The Security Alarm is still being accidentally set off by members of various groups, this despite letters having been sent to group leaders in this regard. To avoid being cited by Lehighton PD for false alarms, discussion was held as to cost effective ways of defeating the lock tumblers in all but the Iron St office door. A trial will be conducted in the near future.

Individuals from the various groups using our buildings are still roaming away from the area where they should be. The possibility of locking interior doors to contain these individuals was discussed. Consideration must be given to a safe means of exit in case of emergency.

Consistory has sent our recommendation for the Sanctuary flashing repair to Finance Committee.

It was decided to ask The Green Team to address ways to reduce the Parsonage heating bill.

Proper placement of the old copier will be considered until our next meeting. Well ask Dave Krum his opinion re: adequate wiring.

Brad Cressley will be contacted to have members of ZOW help remove old or unusable props from over the Chapel in Derr Hall in order to facilitate the completion of the new floor for the storage of their good props. Property Members will be e-mailed.

New Business

Four breakers in the Brooks-Cope Room were thrown on Saturday sometime during the Roast Beef Dinner. It was also discovered that there was a 12 hour lapse in the security camera tape from Friday into Saturday and that the refrigerator in the tower well had been turned off. Were investigating the causes for these events.

A new leak was discovered over the Chapel in Derr Hall by Francis and the Pastor. Francis took Roman (the roof contractor) into the storage area over the Chapel, where Roman discovered three places in the roof that he could stick his fingers through. On being advised of this, Clark requested Roman to do repairs to these areas, but only those needed to stop the leaks until they can be properly repaired.

Meeting was adjourned at 7:55pm

Next meeting will be 7 Jun 10

 

 

                                 Finance Committee_Meeting  

         

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                         August 19, 2010

 

At 7:05 P.M. the meeting convened.

MEMBERS PRESENT: Karen Ernst, Cheryl Kunkle, Dan Kunkle, and Beverly Moser.

MEMBER ABSENT: Sandy Sillers.

Pastor Allen Heckman was on vacation.

DEVOTIONS: What A Miracle Feels Like? Read by Dan, provided by Pastor Heckman.

MINUTES: The July 15, 2010 Meeting Minutes were approved.

FINANCIAL SECRETARYS REPORT:

THE FINANCIAL REPORTS for July, 2010 were reviewed.

PROPERTY & MAINTENANCE: The large expense Property line items in January, March and June are the months we fall behind in receipts vs. expenses. Karen will check records and see exactly what these high line items are for our next months meeting and make recommendations on how these may be expensed out over the year.

CAPITAL FAITH LIFT ADMINISTRATIVE EXPENSES will be a new line item. The fees for Secor will be transferred and all other expenses related to the Faith Lift Campaign will come out of this line item.

C.D. The C.D. that was opened in October, 2009 for the Pastor's Equity is due for renewal on August 23, 2010.  This will be closed and the monies transferred to a money market account.  The 2010 contribution for the Pastor's Equity will be transferred into this account also.

JACOBS LADDER There is a balance of $ 159.54 in this account. FINANCE IS RECOMMENDING TO CONSISTORY TO APPLY THIS TOWARD THE PURCHASE OF THE CFLS, BUT KEEP THE CFLS ON JACOBS LADDER.

The bulbs should be advertised as a Jacobs Ladder line item in all church publications in order to continue "enlightening" the congregation about conservation.

SUPPLY CLERGY FINANCE IS RECOMMENDING TO CONSISTORY TO APPROVE THE FEE OF $ 175.OO FOR A SUPPLY CLERGY TO PERFORM TWO WORSHIP SERVICES ON A SUNDAY.

NO SPENDING WEEK: $ 150 was received through August 15, 2010.

STEWARDSHIP PAGE: is live on our website.

DISCUSSIONS: We discussed the contribution statements, envelop number assignment and mailing the visitor.

REPORT OF REVENUES AND EXPENSES FOR GROUPS AND EVENTS Karen will meet with the groups/committees that would be involved with this form.

OLD BUSINESS: CAPITAL CAMPAIGN Ed Newcomb will conduct the Campaign, as of September.

STEWARDSHIP SUNDAY August 29 Pastor Allen provided the outline for the service that will be conducted by the Finance Committee while he is on vacation. Members of the committee will share responsibility for the service.

NEW BUSINESS: FINANCIAL ADVISORS INTERVIEWS This will be discussed at next months meeting.

BUDGET MEETING will be in October. Karen will contact the committees/groups that we will need information from to prepare the 2011 Budget.

The meeting adjourned at 8:30 P.M.

Our next meeting will be - SEPTEMBER 16, 2010 7 P.M. CONFERENCE ROOM

Submitted by,

Beverly E. Moser

 

 

 

 

 

 

 

 

 
 
 
 
 
 
 

 

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This page was last edited 08/26/2010